What HaloVault is
HaloVault is a photo-first inventory workspace for cards, collectibles, shop stock, consignments, and related sale records.
The service is multi-tenant. Each vault belongs to a tenant, and user access is controlled through that tenant's memberships.
Your data and ownership
You own the inventory records, photos, notes, location labels, pricing work, certificates, exports, and other content you put in your vault.
We use that content to run HaloVault for you: storing it, organizing it, showing it to the people and public pages you choose, preparing exports, and powering features you use.
By uploading photos and other media, you grant HaloVault a license to host, display, and use them to operate, improve, promote, and market the service and its features — including public card pages, share links, the collection network, and marketplace tools. The full license is in the Terms of Service.
We do not sell your vault data.
Photos and EXIF
HaloVault stores photos you upload or capture for inventory, intake, sales, insurance, and audit workflows.
Photos may include EXIF or similar metadata from the source device, such as timestamps, camera details, orientation, and sometimes location data if your device saved it.
We use photo metadata when it helps document items, preserve evidence, rotate images correctly, detect duplicates, or improve inventory workflows. You should remove sensitive metadata before upload if you do not want it stored in your vault.
Public share-link views
When someone opens a public share link you create for an item, HaloVault records a view for your vault analytics.
Each view may include the visitor's IP address, approximate location (city, region, country), ISP or network name, browser user agent, referrer URL, and timestamp.
This view history is available to your vault members on every plan, including free. It is not shown on the public page and is not sold.
Payments through Stripe
HaloVault uses Stripe for subscription checkout and seller-connected checkout where enabled.
Stripe processes payment card details, payment authentication, payouts, refunds, disputes, tax-related payment records, and fraud checks under Stripe's own terms and privacy policy.
HaloVault stores payment status, Stripe identifiers, order amounts, fee amounts, plan requests, and records needed to reconcile purchases. We do not store full payment card numbers.
eBay and Discogs integrations
If you connect eBay, HaloVault may exchange listing, inventory, order, account-status, fulfillment, and token information with eBay so you can publish, update, withdraw, or reconcile listings.
If you use Discogs workflows, HaloVault may use release, marketplace, collection, wantlist, pricing, and catalog data needed to match records and prepare listings.
Connected marketplace data is used to provide the integration you enabled. You can disconnect integrations or ask us to remove stored integration tokens and related sync data.
Exports and deletion
You can export your inventory data from HaloVault in the product where exports are available, including CSV inventory exports.
You can ask us for a broader export or deletion of your account or tenant data by contacting [email protected].
Deletion removes active application records we control, subject to reasonable time for backups and subject to records we must keep for security, fraud prevention, legal compliance, payment reconciliation, tax, dispute, or accounting reasons.
Security and access
We use access controls, audit logs, and operational safeguards to keep tenant data separated and to limit access to people and systems that need it to run the service.
No internet service is perfectly secure. Tell us quickly if you believe your account, vault, share link, marketplace account, or payment flow has been compromised.
Contact
For privacy, export, deletion, marketplace data, or security questions, contact [email protected].